Changelog

Velarya is approved on the App Store. Version 1.0 is the system a clinic runs on and the app its patients see.

New

• The full patient flow: Booking, paying, memberships, rewards, challenges, referrals, and QR check-in all happen inside your app.

• One hex code, whole palette: The app generates its entire color system from your brand color using OKLCH color math, so every screen is yours rather than a recolored template.

• Two ways to run it: Use Velarya as your booking system, or keep your current one and run the app as your loyalty, shopping and referral layer.

• HIPAA compliant: PHI is encrypted in transit and at rest, access is gated by role, and BAA is in place.

Improvements

• Migration and onboarding are handled by the Velarya team, data move included.

*This update is for the shared Velarya app. Branded apps, published under your own business developer account, are offered as a higher tier.

The release before the release: pricing, policies, and payments made exact.

Fixes

• Booking rules are now checked on every path that can create an appointment, including the ones your staff create.

• Cards saved during booking and cards saved with a membership now show on one screen, and any of them can be removed there.

• Membership payments carry duplicate-charge protection: a retry or a double tap can no longer create a second charge or a second subscription.

Improvements

• Every push notification checks the individual client's preference before it sends, broadcasts included.

• Membership charges show fee-inclusive totals everywhere: first payment, renewals, and tier changes.

• Refunds reverse the associated fees correctly.

The calendar now knows about the physical clinic.

New

• Rooms and devices: Attach a treatment room or a laser to a service and Velarya blocks double-booking it everywhere: online booking, front desk, walk-ins, and reschedules.

• Waitlists: Fully booked days take a waitlist, and when a cancellation opens a matching slot the next client is offered it.

• QR check-in: Clients check in at the front desk with a QR code from the app.

Improvements

• Waitlist windows follow the clinic's local day, so a morning opening in Sacramento is offered as a morning opening in Sacramento.

One screen for the day: who's coming, who's here, and who still needs to pay.

New

• Provider calendars: The day laid out per provider, with appointments your front desk can move, extend, or cancel.

• Appointment board: Every appointment moves through columns from booked to checked out, so nothing sits unnoticed.

• Walk-ins: A client at the counter gets added to the day in a few clicks.

• Client profiles: Visit history, membership, and rewards balance in one record, and members are labeled automatically from their live membership status.

• Multi-location: Services, schedules, staff, and settings per location, with one patient identity across all of them.

Improvements

• Each location carries its own client-facing phone number, used consistently in the app and in booking confirmations.

Recurring revenue and reasons to come back, built into the app.

New

• Memberships: Recurring monthly billing with benefits you configure per tier, and members are recognized the moment they open your app.

• Rewards: Clients earn points on purchases and redeem them in the app.

• Welcome bonus: A configurable reward for new app downloads, so patients have a reason to install on day one.

• Referrals: Two-sided referral rewards run natively in the app and report to your dashboard.

• Challenges: Visit-based and spend-based challenges you configure per clinic.

Improvements

• Birthday gifts reach each client automatically, in your brand, at the right moment.

• Member pricing applies itself at checkout, per service.

The first piece of Velarya: booking built for treatments, where duration and price depend on what happens in the chair.

New

• Multi-provider booking: Clients pick a provider, a service, and a time, with availability calculated live from provider schedules and location hours.

• Variations, add-ons, and options: A 30 or 60 minute session, an added area, an upgrade; each choice adjusts price and duration correctly.

• Web booking, embeddable: The same booking flow drops into your existing website and invites clients to finish in your app.

• Payment rules per location: Pay in app or at the front desk, with the option to require payment before a booking is confirmed.

Improvements

• Cancellation windows and minimum-notice rules are enforced by the engine, not by the front desk's memory.

Velarya is now a full clinical record. Chart every visit, send intake and consent forms, and capture signatures without leaving the platform.

New

• Chart & Form Builder: Build charts and client forms from scratch, or start from ready-made SOAP, treatment record, intake, and consent templates.

• Client-Facing Forms: Intake and consent forms go out with the booking confirmation or reminder, and clients complete and sign them on their phone before the visit.

• Visit Charting: Document each appointment with structured notes, product and lot details, before and after photos, and a signature.

• Sign-Off & Review: Send a chart to a medical director to review, annotate, and approve before it is finalized.

• Consent On File: Capture e-signatures on consent forms and keep signed documents, IDs, and outside records on the client's profile.

• Medical Alerts: Record allergies, medications, and conditions once, and see a contraindication banner on every visit.

Improvements

• Charts, forms, and photos attach to any visit, whether or not it started from a booking.

• Every clinical record is encrypted and gated by staff role, with a full access history.