How Much Does Med Spa Software Cost in 2026? Every Published Price, Checked Against the Source

A single-location med spa with six staff will pay roughly $90 to $455 a month for med spa software in 2026, based on prices vendors publish on their own websites. One platform in this article, ours, publishes a free plan, and we flag that in every table where it changes the answer. Then card processing adds around $916 to $1,080 a month on $40,000 of card volume, which means the payment processing bill is somewhere between two and eleven times the software bill, and it is the number no vendor prints in dollars on a pricing page.

We went to twelve platforms and read what each one actually publishes. Eight publish a real number. The more useful finding is that almost none of them publish what you will actually pay, because the headline price and the working price are separated by add-on gating, incompatible units of measurement, promotional rates that expire, and annual prepay figures displayed where monthly ones should be.

There is no cheapest med spa software and no best one. These platforms are not the same product at different prices, they are different products, and the right answer depends entirely on how many staff you have, whether you need clinical charting, whether you need to book rooms and devices, and whether you want your clients in an app or on a web page. This article gives you the numbers and the capability differences so you can work out which one fits you. It does not rank them, because a ranking would be dishonest.

Every figure on this page was read off the vendor's own website on 26 July 2026. Not from review aggregators, which is where most of the contradictory numbers in this category come from. Prices move, promotional rates expire, and at least one vendor here reprices in a matter of days. If you are reading this later, treat these as a starting point and check the source before you negotiate.

We make med spa software. Velarya is in every table here, and we are the only platform in this article billed as a flat plan rather than per user, per staff member or per calendar, with up to ten providers included before you would ever need to move up a tier. Our Essentials plan is free, which makes us the cheapest subscription in these tables, so treat our rows the way you should treat any vendor writing about itself and check them against the source. Our paid plan, Signature, is $499 a month and sits at the top end of the same tables, because what it adds is your clinic's own app in the app stores. We are also the only platform in this article that publishes a price, includes clinical charting, and ships a client mobile app.

What does med spa software cost in 2026?

For one location with six staff, published subscription prices land between about $90 and $455 a month among the platforms that charge for entry. The floor comes from per-seat platforms charging in the teens. The ceiling buys unlimited staff, so it stops looking expensive somewhere around twelve people. Our own entry plan sits below that band at zero, which is a disclosure rather than a comparison.

That band describes the subscription only. Three costs sit outside it and they are why clinics consistently underestimate the bill:

• Card processing dwarfs the subscription. At $40,000 a month in card volume you are paying roughly $1,000 a month to accept cards. Almost every clinic we looked at pays more to its processor than to its software vendor.

• Clinical charting is sometimes a feature and sometimes a product. Some platforms include it, some sell it separately, and one gates it behind an entirely different product line.

• One-time fees are real and rarely advertised. Onboarding, data import and hardware appear on invoices far more often than on pricing pages.

Which vendors publish a price, and what do they leave out?

Most of this category does publish something. The interesting question is what the published number covers.

Captured 26 July 2026 from each vendor's own website.

Why the published number is almost never the number you pay

Five mechanisms account for nearly every gap we found between the price on the page and the price on the invoice.

The unit is not the same unit. One vendor charges per user, another per location, another per bookable calendar, another per location plus per user. A six-person clinic pays $114 on one and $285 on another for broadly comparable software.

The headline is the annual rate. GlossGenius renders $148 and $248 as the large numbers with the monthly $168 and $298 struck through. Pabau displays its annual rate under a label reading "/Month". Both are legitimate presentation choices, and both mean the number you remember is not the number you pay unless you prepay a year.

The rate is promotional. Boulevard's $364 and $416 are limited-time summer pricing for new customers, against normal prices of $455 and $520. Year one is a 20% discount on year two, which is a materially different purchase from the one on the card.

A required capability is a separate product. This is the most expensive one, and it has its own table below.

The rate card is not the rate. Vagaro markets "processing rates as low as 2.2%", but the lowest rate published in its own rate table is 2.29% + 19c, and only for merchants above $4,000 a month. Mangomint publishes its rates and then notes that businesses over $50,000 a month may qualify for custom ones.

Per user, per location, or per calendar: the metering trap

Two clinics paying the same today can diverge by thousands a year purely because of what their vendor counts. Per-seat platforms are cheapest when you are small and punish hiring. Per-location platforms are expensive at three staff and increasingly good value at twelve. The question is never "what does it cost", it is "what does it cost after the hiring I am planning".

Captured 26 July 2026. Mangomint's figures are the pricing it has announced for 1 August 2026, replacing its previous $165, $245 and $375 tiers.

The crossover is sharp. Six staff on Aesthetic Record's higher tier costs about $114 a month. The same six staff on AestheticsPro cannot use the $160 entry plan at all, because it caps at three users, so the clinic moves to the $285 unlimited tier. Same headcount, same category, two and a half times the price. Boulevard runs the opposite model: unlimited professionals at a fixed per-location rate, which is poor value at three staff and good value at fifteen.

What is charged separately, and what is included

A plan that cannot chart a treatment is not a plan a med spa can run on. Whether that capability is bundled or sold is the single largest swing in this article.

Captured 26 July 2026. "None found" means we found no evidence on the vendor's own site, not that the capability certainly does not exist.

Two things worth pulling out. GlossGenius does not gate charting by tier, it gates it by product line: charting is included in both medspa plans, including the $168 entry plan, but appears in none of the Beauty and Wellness plans. And Mangomint is moving Forms and Charting from a $50 add-on into the base plan on 1 August 2026, which is a real improvement worth knowing about if you priced them earlier this year.

Card processing: the largest line item nobody prints in dollars

Stripe publishes 2.7% + 5c for in-person cards and 2.9% + 30c online, with no monthly fee. That is a useful floor, because it is roughly what the processing costs before a software vendor adds anything.

Captured 26 July 2026. Percentage components only; per-transaction fixed fees add roughly $9 to $56 a month at a typical ticket size. Vagaro additionally publishes a $1.25 monthly Mastercard location fee and network assessment fees.

The spread between the cheapest and most expensive published rate is about $164 a month, or roughly $1,968 a year. That is narrower than the gap you will see claimed in most articles on this subject, and we would rather print the real number. It is still comparable to an entire year of subscription on several of these platforms.

The bigger point is the absolute size. Every clinic in this scenario pays somewhere near $1,000 a month to accept cards, against a subscription of $90 to $455. Whatever you are optimising, optimise that first.

The twelve-month bill for one location and six staff

Abstract bands are useless when you are choosing. Here is one scenario priced only from published figures: one location, six staff, clinical charting required, $40,000 a month in card volume.

Captured 26 July 2026. Processing excluded because it is rate-dependent; add roughly $11,000 to $13,000 a year at this volume. Our own figures come from our published pricing.

GlossGenius is priced here at Practice Advanced rather than the cheaper Practice Essentials, because its own comparison table marks Resource Management and Waitlist as excluded from Practice Essentials. Charting, consent, photo markup and medical director sign-off are included in both. So a clinic that only needs charting pays $168, and a clinic that also needs to book rooms and devices pays $298. That single row moves GlossGenius from the cheapest clinical option in this table to one of the more expensive ones, which is exactly the kind of thing a headline price comparison hides.

We are the cheapest subscription in that table, at zero, and that is exactly the kind of row you should be suspicious of when the vendor wrote the article. So here is the honest reading of it. A free plan does not make the decision, because what the table does not show is what each subscription buys, and because the processing column below dwarfs every number in this one. Aesthetic Record at $114 and Mangomint at $180 are real products at real prices, and either may fit you better. Price a platform on what it does, then treat the subscription line as the smallest part of the bill.

What each of those subscriptions actually buys

Price alone is not a comparison. A clinic that charts treatments and books rooms and devices needs five things, and the platforms above differ on all five. This is what each one includes in the plan priced in the table above.

Captured 26 July 2026 from each vendor's own pricing page and help documentation. "Documented, not named in any plan" means the capability is described in the vendor's product documentation with no tier restriction stated, but does not appear in any pricing column.

Four things in that table are worth more than the prices.

AestheticsPro's $285 buys seats, not capability. Everything clinical in the Executive tier is also in the $160 Pro-Plus plan. The entire difference is unlimited users, multi-location, integrations and support. A three-person clinic gets the same clinical software for $160.

GlossGenius splits charting from resource booking. Charting, consent, photo markup and medical director sign-off are on both medspa plans. Rooms and devices are Practice Advanced only, and GlossGenius labels that feature as early access, with capacity controls and resource-specific schedules listed as not yet available and multi-provider appointments assigning no resource at all.

Two vendors document conflict prevention less firmly than the others. AestheticsPro's own wording is that its scheduling "helps alleviate double booking", not that it refuses one, and the company publishes no help centre to check against. Mangomint documents a hard block on client-side online booking but only a warning message on the internal staff calendar. If a hard stop matters to you, ask for it in writing.

Every platform here that publishes a price and includes clinical charting delivers client-facing booking through a web page, except one. That is the difference the price column cannot show, and it is covered next.

Which platforms put your clinic's name in the App Store?

This is where the marketing language in this category is least reliable, so it is worth being precise. There are three genuinely different products, and vendors describe all three using the word "branded".

Captured 26 July 2026 from vendor documentation and public App Store listings.

Three things follow from that table that are worth more than any price in this article.

Six of twelve platforms have no client app at all. Several market this as a feature. GlossGenius sells "no app downloads, no logins" as a benefit. Boulevard's client booking is a branded web overlay that stays on your own site. That is a legitimate design choice, and a branded booking page is not the same thing as a branded app, though the phrases look alike in a feature list.

"Your own branded app" does not always mean your own listing. RepeatMD markets a branded app, and the experience genuinely is themed to each practice, but patients download a single app called MyRepeat and find their provider inside it. RepeatMD's own FAQ states that the merchant of record is RepeatMD. That is a shared app with per-practice theming, which is a different product from a listing under your clinic's name, and the distinction matters if you care who owns the install base, the reviews and the relationship. RepeatMD also does not offer appointment booking; its own pricing FAQ assumes you keep an existing EMR alongside it.

Almost nobody publishes what a branded app costs. Zenoti and Mindbody both offer genuine clinic-branded apps and neither publishes a price. Vagaro publishes one on its support site: $100 one-time development, $100 a month after publishing, and $10 a month per additional location, with customisation limited to the app icon, splash screen, button colour and external links.

Here is the plain version, since it is the reason our own number sits where it does. Six platforms in this article include clinical charting in the plan we priced. Five of them give your clients a web page. Velarya is the only one that gives them an app, and the only one where that app can also be published under your clinic's own name.

Every Velarya clinic on Essentials gets the shared Velarya app at no extra cost, on a plan that is free. The clinic-branded version is what our Signature plan adds, at $499 a month covering the first location plus $199 per additional location, published under your own Apple Developer Organization account, with a one-time $1,500 build fee waived on annual billing. The two are described on the client app page.

RepeatMD is the nearest comparison, and it is not a like-for-like one. It ships a genuinely per-practice-themed patient app with rewards and treatment purchasing, but it does not do appointment booking and it is not an EMR, so it runs beside your clinical system rather than replacing it. That makes it an addition to your software bill rather than an alternative to it.

So the subscription comparison now runs in our favour, and it is the least interesting thing on this page. If a client app is not something you want, Aesthetic Record and Mangomint are mature products that will serve you well, and the couple of hundred dollars a month between us and them is a rounding error next to the thousand you will pay your processor. The app is what our paid tier buys, and it is the only reason to move off a free plan.

The three you cannot price at all

Zenoti publishes no pricing of any kind. Mindbody names Starter, Accelerate and Ultimate, publishes full feature lists for all three, and prices none of them; every plan reads "Let's talk" beneath a banner saying "starting at $79 per location". RepeatMD's pricing page answers the question only inside a collapsed FAQ, which says its monthly cost "falls within the hundreds of dollars range".

None of that is improper. It does mean that any specific figure you find for these three came from a review aggregator quoting a sales conversation at an unknown clinic size in an unknown year, and should be treated as a rumour rather than a price.

How long are the contracts, and what does it cost to leave?

Monthly pricing implies a monthly commitment. Often it is not one, and the terms governing your exit are published somewhere nobody reads before signing.

Terms vary by vendor and, more importantly, by the deal you signed. Several platforms publish default terms that explicitly yield to whatever is written in your own order form, so the public document may say nothing useful about your situation. The only version that governs you is the one with your signature on it.

What is worth knowing generally: renewal is usually automatic, notice is usually required some weeks before the end of a term, and access to your data after cancellation is usually measured in weeks rather than years. None of that is unusual. It is simply expensive to discover late.

Vendor terms captured 26 July 2026. Terms change without notice; verify against your own signed agreement.

That last row is a compliance problem rather than a cost problem, which is why it catches people out. We cover the whole exit, including which records survive a migration and which quietly do not, in our guide to switching med spa software without losing your client data.

Which of these actually fits you

There is no best med spa software and no cheapest one, because these platforms are not the same product at different prices. Sorted by what a clinic is actually trying to do:

• Smallest possible bill, charting needed, no client app: Aesthetic Record at $19 per user, remembering the $399 onboarding charge and that each service can bind only one room or device.

• Cheapest per-location with charting included: Mangomint from 1 August 2026 at $120 per location plus $10 per user. Before that date a charting clinic pays at least $215, not $120.

• Lots of staff in one location: Boulevard or AestheticsPro, both of which stop metering people. Boulevard at $455 standard is better value at fifteen staff than at five.

• Rooms and devices that must never double-book: Boulevard and Mangomint document this most firmly. GlossGenius requires Practice Advanced at $298 and the feature is in beta. AestheticsPro schedules them but does not document a hard block.

• You want your clients in an app rather than a web page: Velarya is the only clinical platform here that includes one, or RepeatMD running alongside whichever EMR you keep.

• You want your clinic's name on the App Store listing: Zenoti, Mindbody, Vagaro or Velarya. Only Vagaro and Velarya publish what it costs.

• You have not decided yet: start with the platforms that publish prices, because you cannot compare what you cannot price, and you will have no benchmark at renewal either.

None of that is a ranking. A solo injector and a four-location group looking at the same table should reach different answers, and if they do not, one of them has read it wrong.

How to price your own shortlist in an afternoon

You do not need a forty-row spreadsheet. You need six numbers per vendor, in writing:

1. The plan price at your actual headcount and location count, not the entry tier, and stated as monthly rather than annual prepay.

2. Whether clinical charting and consent are included, specifically, including whether they require a different product line.

3. The card processing rate, in-person and online, and whether you may bring your own processor.

4. One-time fees: onboarding, data import, hardware, training.

5. Whether any quoted rate is promotional, and what it becomes at renewal.

6. Contract length and notice period to cancel.

Ask by email, not on a call. A vendor that will not put its own pricing in writing before a demo is telling you something about how the renewal conversation will go.

Frequently asked questions

How much does Zenoti cost per month?

Zenoti publishes no pricing on its own website, so there is no figure we can quote you. Third-party sources report numbers ranging from a few hundred dollars a month to five figures, a spread wide enough to be meaningless. The only way to get a real number is a demo.

How much does Boulevard cost per location?

Boulevard publishes two medspa bundles: the Aesthetics Starter Bundle at $364 per location per month and the Aesthetics Bundle at $416, both promotional against normal prices of $455 and $520. Professionals are unlimited, and charting, forms, photo markup and sign-off are included rather than sold separately. Captured 26 July 2026.

How much does RepeatMD cost?

RepeatMD publishes no rate card. Its pricing page answers the question only inside a collapsed FAQ, stating that monthly cost "falls within the hundreds of dollars range" and routing buyers to a demo. It does not include appointment booking, so budget for it alongside your practice management software rather than instead of it.

What is the cheapest med spa software in 2026?

There is no single answer, because the platforms meter differently and include different things. By published entry price, Fresha's Team plan at $14.95 per bookable team member and Aesthetic Record at $15 per user are the lowest we found. But cheapest at three users is rarely cheapest at eight, per-seat pricing punishes hiring while per-location pricing punishes small teams, and none of the cheapest options includes a client mobile app. Price your own headcount against your own requirements rather than taking a ranking.

Is there free med spa software?

Not for clinical work. Some booking platforms are free to list on and monetise through marketplace commissions on the clients they send you, which can cost more than a subscription. Fresha charges a one-time 20% commission with a $6 minimum on brand-new clients who find you through its marketplace, while clients arriving from your own website are free.

Does med spa software pricing include payment processing?

Almost never. Processing is charged as a percentage of card volume on top of the subscription. Published rates in this category run from 2.29% to 2.7%, which on $40,000 a month in card volume is $916 to $1,080, typically several times the software subscription itself.

Is HIPAA-compliant charting included in base pricing?

It depends on the vendor, and it is the most common first-invoice surprise. Boulevard, GlossGenius medspa plans and Velarya include it. Mangomint moves it into the base plan on 1 August 2026, having previously charged $50 a month for it. AestheticsPro sells related capabilities without publishing prices. Always confirm in writing before signing.

How much does a branded med spa client app cost?

Only two vendors publish a price. Velarya's branded app is not sold as an add-on; it is what our Signature plan includes, at $499 a month covering the first location plus $199 per additional location, with a one-time $1,500 build fee waived on annual billing. Vagaro charges $100 one-time development, $100 a month after publishing, and $10 a month per additional location. Zenoti and Mindbody both offer clinic-branded apps and publish no price for either.

What is the difference between a branded app and a shared app?

A branded app is published under your clinic's name as its own App Store and Google Play listing, using your own developer accounts, so the installs and the reviews belong to you. A shared app is the vendor's own app, which your clients download and then find you inside. Both can look identical to a client. They differ entirely in who owns the relationship if you change software.

How much does Velarya cost?

Essentials is free, at every location, with up to 10 providers included, published in full on our pricing page with no demo required. Signature is $499 a month, adds your own branded app with unlimited providers, costs $199 a month per additional location, and carries a one-time $1,500 build fee waived on annual billing. Clinical charting, forms, consent, e-signature and a client mobile app are included on every plan, with no per-user or per-staff charge. Data migration and onboarding are free for most clinics.

Why do some med spa platforms hide pricing behind a demo?

Usually because pricing is negotiated per clinic, which means it varies by how well you negotiate. That is not automatically sinister, but it does mean published comparisons of those vendors are guesses, and it means you have no benchmark going into a renewal. It is the reason we publish ours.